Team funds: $23,000 / $1,353 per player (17 player roster)
Approx. tournament cost: $1,700 per team x (5) tournaments = $8,500
(3) Coaches x (3) out of state tournaments flights using $400 avg. cost = $3,600
(3) Coaches x (3) hotel rooms at an avg. cost of $600 = $5,400
(3) Out of state tournaments - rental car for the coaches, assuming they only need one standard car = $500
(3) Coaches paid $50 per day for food x (3) tournaments which are (3) days each = $1,350
Total above: $19,350
Remaining balance: $3,650
Assuming the cost for practice ice is $350 per hour, your remaining balance would cover about 10 extra practices.
I don’t think it’s unreasonable to ask your team manager to keep receipts and an expense sheet. I suggest you ask your club what their rules are regarding this issue and if none exists propose that they create the rule/guideline that the teams must follow.
Every club is managed differently. How much are your club fees? Do you know what that money pays for? It’s not uncommon for families to pay for play-downs and state championships. Some clubs will pay for all or some of the play-downs/championships fees out of their general funds. Are your coaches paid or are they volunteers? $1,300 for coach’s gifts for (3) coaches works out to $75 per family and $25 per coach from each family. If your coaches are not paid, I don’t think this is unreasonable. If they are paid, then I do think this is a lot of money for a gift.